We’ve said it before and we’ll say it again: planning a conference is no easy feat. There are so many factors to consider, including speakers, catering, and even accommodation. However, just because conference planning is complex, it doesn’t mean that it should be difficult. There are several ways to easily plan every aspect of your conference, including conference accommodation. If you are planning a weekend conference or an evening event, it’s important to plan conference accommodation first. Here are a few strategic tips on organising your conference accommodation:

Plan your Conference Accommodation early
When hosting a large conference, it’s crucial that you plan your conference accommodation early. There are several benefits to planning early: you can ensure that all attendees stay at the same hotel, you can get a good deal, and you can tick “accommodation” off of your to do list! If you want to get the best conference accommodation, be sure to reach out to several different hotels to ask about their rates and how many guests they can accommodate.

Prioritise your Conference Accommodation location
Location is one of the most important factors when planning conference accommodation. Imagine how stressful it would be if the conference venue was an hour away from where the attendees were staying! Luckily, it’s easy to find conference venues and hotels located near one another.

Ensure the Conference Accommodation amenities
Amenities are an important factor to consider when looking for conference accommodation. Free WiFi, charging ports, and meeting spaces are all necessary. Those who attend your evening event will likely use the hotel as a place to network and meet with one another.

You can plan an amazing weekend conference or evening event, but if you neglect to plan conference accommodation, your entire event could be a disaster. Attendees shouldn’t have to worry about a thing while they are at your conference. By strategically planning conference accommodation, you can avoid unhappy conference attendees. It might even get you glowing praise! If you’re worried about planning your evening event, just follow these simple tips. HB Connect has various accommodation partners that we work with, so we can assist with aligning your conference capacity with conference accommodation.

Our Partner Rivonia Bed and Breakfast Superior Room

Our Partner Rivonia Bed and Breakfast Superior Room Self Catering